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Document Imaging Clerk I

Company Name:
Great Southern Bank
Under general supervision, but following existing policies and procedures as well as all applicable banking laws and regulations, including BSA and AML, is responsible for the digital imaging and retention of the bank''s applicable
documents. Duties include preparing documents, scanning documents, indexing documents, ensuring quality control of images, and retaining hard documents as necessary. Responsible for providing timely and quality scanned images.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Knowledgeable of all policies, procedures, standards, and the various documents presented to the department. This duty is performed daily, about 25% of the time.
2. Responsible for preparing documents for scanning. This includes removing staples, sorting various types of documents, and reviewing documents for necessary index values. This duty is performed daily, about 10% of the time.
3. Responsible for scanning documents. Is knowledgeable of the functionality of the hardware and software (including profiles and software tools required to prepare batches for indexing). Reviews quality of images scanned. This duty is performed daily, about 15% of the time.
4. Responsible for indexing documents. Is knowledgeable of the JHA imaging software as well as the applicable indexes and index values to be used for various documents. Reviews each digital document for those applicable index values. This duty is performed daily, about 15% of the time.
5. Responsible for quality control of images scanned. Retrieves and reviews the digital images from the JHA core system for quality and accuracy. This duty is performed daily, about 15% of the time.
6. Responsible for filing and retaining hard documents as necessary. Is knowledgeable of the filing and retention requirements of various documents (i.e. loan files, bulk files, shred or items to be sent back to the originating department). This duty is performed daily, about 15% of the time.
7. All other special projects, reports and duties as assigned. This duty is performed as needed, about 5% of the time.
8. Perform any other related duties as required or assigned.
Minimum Education & Other Requirements
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION AND EXPERIENCE
High school or GED, plus specialized schooling and/or on the job education in a specific skill area; e.g. data processing, clerical/administrative, equipment operation, etc, plus 0 to 6 months related experience or training. Or equivalent combination of education and experience.
COMMUNICATION SKILLS
Ability to read and understand simple instructions, short correspondence, notes, letters and memos; Ability to write simple correspondence.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply and divide numbers. Ability to perform these mathematical skills using money and other forms of measurement.
CRITICAL THINKING SKILLS
Ability to use common sense understanding in order to carry out simple multi-step instructions. Ability to deal with standardized situations with limited variables.
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
Not indicated.
PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS
Not indicated.
SOFTWARE SKILLS REQUIRED
Basic: 10-Key, Accounting, Alphanumeric Data Entry, Spreadsheet, Word
Processing/Typing
INITIATIVE AND INGENUITY
SUPERVISION RECEIVED
Under immediate supervision, performs general assignments of work, with periodic check of performance by supervisor.
PLANNING
Limited responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work operations.
DECISION MAKING
Performs work operations which permit infrequent opportunity for decision-making of minor importance and which would only affect the operating efficiency of the individual involved to a slight degree.
MENTAL DEMAND
Minimum mental demand. Operations requiring little attention and repeated successively at short intervals or non-repetitive, but of such a nature as to require little directed thinking.
ANALYTICAL ABILITY / PROBLEM SOLVING
Strictly repetitive. Repetitive activities or duties using established processes, directions or sequence of steps coupled with immediate supervision. Learned things in simple situations.
SUPERVISORY RESPONSIBILITIES
No supervision.
RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT
Occasionally responsible for the organization''s and/or associated organization''s property where carelessness or error would result in only minor damage or minor monetary loss. Ordinary care and attention is required when handling this property in order to prevent loss.
ACCURACY
Probable errors of internal scope should ordinarily be detected within the department or office in which they occur, but may affect the work of others within the unit, requiring additional expenditure of time to trace errors and make all necessary corrections. Errors would require a moderate amount of time to correct.
ACCOUNTABILITY
FREEDOM TO ACT
Established. Specific, detailed processes and instructions with immediate supervision.
ANNUAL MONETARY IMPACT
Very small. Job creates a monetary impact for the organization up to an annual level of $100,000.
IMPACT ON END RESULTS
Minimal impact. Job has little or no impact on the organization''s end results. Job is focused on non-decision making activities or inconsequential duties.
PUBLIC CONTACT
No public contact.
EMPLOYEE CONTACT
Contacts occasionally with others beyond immediate associates, but generally of a routine nature. May obtain, present or discuss data, but only as pertains to an immediate and specific assignment. No responsibility for obtaining cooperation or approval of action or decision.
USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS
Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, etc.)
WORKING CONDITIONS
Periodically exposed to such elements as noise, intermittent standing, walking, occasionally pushing, carrying, or lifting; but none are present to the extent of being disagreeable.
ENVIRONMENTAL CONDITIONS
The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
PHYSICAL ACTIVITIES
The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
Highly repetitive, low physical. Highly repetitive type of work which requires concentration in the performance of tasks for consistent time cycles as prescribed by the tasks.
While performing the functions of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms; and occasionally required to climb or balance, stoop, kneel, crouch, or crawl, talk or hear. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision; and color vision.
ADDITIONAL INFORMATION
Must have the ability to lift and carry weights up to 50 lbs. Manipulate and move weights in excess of 50 lbs. with the assistance of dollies, hand trucks, and/or mechanical device. Must have the ability to stand for long periods of time (2-4 hours at a time). Must have the ability to bend, pull, and push while manipulating boxes. Must have a working knowledge of personal computers, self-motivated, extremely detail orientated, 10-key ability, and a high school equivalency is required.
Great Southern Bank is an Equal Employment Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities.
Department: Centralized Document Imaging
City, State: Springfield, MO
Work Schedule: Monday - Friday
Shift Schedule: 8:00 am - 12:00 pm
Hours Per Week: 20 hours

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